Introduction
The European Commission (hereafter the “Commission”) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).
This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.
The information in relation to the processing operation “websites and e-services at the JRC” is undertaken by the Unit F.1 (Disease Prevention Unit) of the Joint research Centre (“JRC F.1”).
This e-service concerns the European Commission web-hub on cancer care and screening.
Why and how do we process your personal data?
Most of JRC websites are accessible without giving any personal information. Personal data however are required in the following cases which this privacy statement aims to cover.
A. Personal data published on the European Commission web-hub on cancer care and screening
Personal data in relation to a specific activity, event or communication on achievements and/or contributions to the European Commission initiatives on cancer activities and scientific publications.
B. To provide specific e-services on the European Commission web-hub on cancer care and screening
An e-service on the European Commission web-hub on cancer care and screening is a service or a resource made available on the Internet in order to improve the communication between citizens and businesses on the one hand and the JRC on the other hand.
Three types of e-services are, or may be offered by the European Commission web-hub on cancer care and screening:
- Information services enabling a given research community (e.g. committee, working group, project group, etc.) spread worldwide to maintain a private space on the Internet where they can share information, documents, participate in discussion fora, download software, subscribe to JRC publications, etc.
- Information services that provide people, media, businesses, administrations and others with secure access to information.
- Interactive communication services (communications to users, distribution of reports, information sharing within interest groups, etc.) that allow better contact with people, businesses, civil society and public bodies, in order to facilitate policy design, development, consultations and feedback.
Your personal data will not be used for any automated decision-making, such as profiling.
On what legal ground(s) do we process your personal data
The processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body.
The Union law which is the basis for the processing based on Article 5(1)(a) of Regulation (EU) 2018/1725 is the Treaty of the European Union, and more specifically its Articles 1 and 11, Article 298 of the Treaty on the Functioning of the European Union, read in conjunction with Recital 22 of Regulation (EU) 2018/1725), as well as the Protocol 2 on the application of the principles of subsidiarity and proportionality. Furthermore, we process your personal data to perform the tasks stipulated under the JRC Work Programme and any subsequent amendments, in accordance with:
Regulation (EU) 2021/695 of 28 April 2021 establishing Horizon Europe – the Framework Programme for Research and Innovation, laying down its rules for participation and dissemination;
The Council Decision (EU) 2021/764 of 10 May 2021 establishing the Specific Programme implementing Horizon Europe – the Framework Programme for Research and Innovation
Commission Implementing Decision of 15.03.2023 on the adoption of the work programme of the Joint Research Centre for 2023 and 2024 under Council Decision (EU) 2021/764 establishing the Specific Programme implementing Horizon Europe – the Framework Programme for Research and Innovation and its respective Annexes (and any subsequent replacing Decision).
In the particular case of names of authors in scientific publications or reports or further personal data of the authors mentioned in the publications or reports (such as affiliation, contact details), we process your personal data in line with established practices for scientific publications and reports and according to Article 5(1) point a) above.
You have given your consent to the processing of your personal data for one or more specific purposes. Registration of data subjects to access the e-services is purely on a voluntary basis. The persons concerned have unambiguously given their consents (Art. 5(d) of Regulation (EU) 2018/1725).
We do not process special categories of personal data, therefore Article 10 of Regulation (EU) 2018/1725 does not apply.
Which personal data do we collect and further process?
The type of personal information we collect depends on how you are specifically interacting with us and which services you are using. Generally, we collect the following categories of personal information:
A. Personal data published on the European Commission web-hub on cancer care and screening
The following data fields may be published on this website:
Contact Information: Title, first name and last name.
Education, professional information: Education, employer, job title/function with an organization, affiliation (past or present), short biography, curriculum vitae (CV), description of your work, scientific publications.
Your picture.
B. Users of the European Commission web-hub on cancer care and screening e-services
To provide you with access to the e-service, JRC F.1 collects the following personal data, either through a dedicated on-line registration form, email communication or through the European Commission Authentication Service (EU Login):
Contact Information: Title, first name and last name, alias, personal and/or professional email address.
Demographic information: nationality, country.
Education, professional information: Education, description of your work.
User Content: Fields of interest, content of communications, comments, feedback, and other information you send to us when you contact us or that you post via our e-services (including information in alerts, notes, and shares of content), information distribution format desired (e-mail or not), documents, scientific publications, and contributions to discussion fora.
Your device: Internet Protocol (IP) address.
C. European Commission web-hub on cancer care and screening administrators:
The personal data collected are: Name, surname, affiliation, EU login username and email.
D. Additional information
In the case of EU Login, the Commission personnel number, a unique key and group membership may be collected.
A username and password could also be set up at the first registration.
By logging in and accessing your account, you are indicating your consent to the use of the data as described in this privacy statement.
The e-service may collect the following additional data about each user:
Date and time of,
Most recent successful and unsuccessful authentication.
Last change of password.
Last password reset.
Number of good logins and failed attempts.
Account status (whether active, inactive etc.)
Recent passwords – to make sure you follow the prevailing security policy regarding password re-use.
Security data/log files.
Cookies are managed according to the Commission corporate policy. More information on the processing of personal data for websites managed by the European Commission (e.g. cookies, IP address and device ID) is available in the Record DPR-EC-00083 – Processing of personal data on European Commission websites within the europa.eu domain, and at the following link: https://commission.europa.eu/privacy-policy-websites-managed-european-commission_en.
The provision of your personal data is not mandatory, but we need them in order to grant you access to the specific e-service provided by the European Commission web-hub on cancer care and screening.
How long do we keep your personal data?
A. Personal data published on the European Commission web-hub on cancer care and screening
Your personal data are kept for a maximum of 4 years, starting from the date you submit your consent, via email or specific authorisation form, to publish your personal data on this website. For retention after that period, a renewed declaration of consent from the data subject is required.
B. Personal data kept in the European Commission web-hub on cancer care and screening
Your personal data are kept for as long as it is necessary to meet the purposes for which they were collected. We will delete your personal information if it is no longer needed, and in any case at the latest after two years of continuous inactivity or upon an email request to the Data Operational Controller.
Personal data linked to scientific publications and reports cited on this website are kept as long as the publications and reports are displayed there.
Additional data collected that are related to your interaction with the e-services include:
Security data/Log files, Internet Protocol (IP) address, date and time of authentication, change/reset of password or account status: Stored for a maximum of 6 months. In the context of investigations related to security incidents, personal data could be further processed according to the record DPR-EC-02886 - DIGIT IT security operations and services, where a different retention period applies. Registered users have password-protected direct on-line access to their profile and can update their information, cancel their registration and/or request to unsubscribe from specific interest groups or communications.
Time limits of the retention of data in the EU Login authentication service are defined in the privacy statement of the European Commission's Identity & Access Management Service (DPR-EC-03187).
C. European Commission web-hub on cancer care and screening e-services administrators:
JRC F.1 only keeps your personal data for the time you will be working in the European Commission web-hub on cancer care and screening as administrator. Your personal data will be deleted when you will no longer work on these activities/under this specific role.
How do we protect and safeguard your personal data?
All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of the European Commission or of its contractors. All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.
The Commission’s contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the transposition of the General Data Protection Regulation in the EU Member States (‘GDPR’ Regulation (EU) 2016/679).
In order to protect your personal data, the Commission has put in place a number of technical and organisational measures. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.
Who has access to your personal data and to whom are they disclosed?
A. Personal data published on the European Commission web-hub on cancer care and screening
The personal data published on this web-hub can be accessed by any person in the world using the Internet and/or subscribing to Internet notification services.
B. European Commission web-hub on cancer care and screening e-services
Your personal data can only be accessed by authorised persons and Commission internal sites:
The e-service system administrators have access to all data categories. This includes Commission staff responsible for carrying out this processing operation and authorised staff according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements.
In case of a security incident, security data/log files, Internet protocol (IP) address may be shared with the JRC Local Information Security Officer (LISO) and the Commission departments responsible for the security of information systems, DIGIT.S and HR.DS (DPR-EC-02886 - DIGIT IT security operations and services).
The following data categories may be accessible from other internal and external registered users:
Contact Information: Title, first name and last name, alias, personal and/or professional email address.
Demographic information: nationality, country.
Education, professional information: Education, description of your work.
User Content: Fields of interest, content of communications, comments, feedback, and any other information you have provided to us when contacting us or posting via our e-services (including information in alerts, notes, and shares of content), information distribution format desired (e-mail or not), documents, scientific publications, and contributions to discussion fora.
Your picture.
Your device: Internet Protocol (IP) address.
The information we collect will not be given to any third party, except to the extent and for the purpose we may be required to do so by law.
What are your rights and how can you exercise them?
You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.
You have consented to provide your personal data to JRC F.1 for the present processing operation. You can withdraw your consent at any time by notifying the Data Controller. The withdrawal will not affect the lawfulness of the processing carried out before you have withdrawn the consent.
In the case where you name appears as part of a scientific publication, you have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a) of Regulation (EU) 2018/1725 on grounds relating to your particular situation.
You can exercise your rights by contacting the Data Operational Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given below under heading 9 ‘Contact information’.
Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their record reference(s) as specified below under heading 10 ’Where to find more detailed information?’) in your request.
Contact information
The Data Operational Controller and Data Controller
If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and/or use of your personal data, please feel free to contact the,
Data Operational Controller: JRC-CANCER-POLICY-SUPPORT@ec.europa.eu
The Data Protection Officer (DPO) of the Commission
You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.
The European Data Protection Supervisor (EDPS)
You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.
Where to find more detailed information?
The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified. You may access the register via the following link: http://ec.europa.eu/dpo-register.
This specific processing operation has been included in the DPO’s public register with the following Record reference: DPR-EC-00406 - E-services on JRC websites.